Keep Us Running Smoothly – Join Our Administration Team

Acnos Pharma GmbH is a growing company in the pharmaceutical sector that offers innovative solutions and specialized services for national and international customers. With the highest standards of quality and service, we focus on competence and reliability.

To support our administrative processes, we are looking for a committed, structured and communicative personality as Administration/Back Office Manager (m/f/d) who enjoys working with various departments and actively helping to shape operational processes.

Location and working hours

  • Full-time / 40 hours per week
  • Berlin office

Your Role

  • Interface function with close cooperation between purchasing, sales, logistics and quality department

  • Communication with international partners and subsidiaries, especially in the USA

  • Consolidation and processing of data, documents and business transactions

  • Support for accounting and close coordination with the legal department

  • Maintenance of the merchandise management system incl. master data maintenance of customers, suppliers and articles

  • Preparation of quotations, orders, invoices, credit notes and shipping documents

  • Checking accompanying documents, processing complaints and returns

  • Office organization: ordering office supplies, preparing meetings and minutes

  • Travel planning, booking and preparation of travel expense reports

  • Support for purchasing and interface communication with the marketing team

Your Strengths

  • Completed commercial training or comparable qualification

  • Several years of professional experience in an administrative or operational role, ideally in an international environment

  • Strong organizational and coordination skills

  • Confident handling of MS Office (especially Excel and Word) and merchandise management systems

  • Independent, structured and solution-oriented way of working

  • Very good written and spoken German and English skills

  • Strong communication skills, ability to work in a team and sense of responsibility

What You Can Expect

  • Meaningful work through the social contribution of our work

  • Workplace in the heart of Berlin with modern office equipment

  • Team & culture: Open, supportive and appreciative team with flat hierarchies
  • Dedicated contact person during induction and experienced colleagues
  • Development opportunities: Individual career opportunities in a growing company
  • Company pension scheme: Attractive pension program as an additional incentive
  • Long-term prospects: Secure position with responsibility and opportunities to help shape the company

Ready to Join the Team?

We’re excited to learn more about you. Please send your application documents to cv@acnospharma.de, including your earliest possible start date and salary expectations. If your profile aligns with our open position, we’ll be in touch shortly.